MINUTES OF THE REGULAR MEETING

CITY COMMISSION-CITY HALL

February 14, 2000

7:00 p.m.

Mayor Vencion opened the meeting; City Mgr. Lay gave the invocation.

Vice-Mayor Jones made the motion to approved the minutes of the previous meeting as received, seconded by Comm. Ray, voted unanimous.

Mayor Vencion turned the meeting over to Recorder Skelton to swear in the newly elected Commissioners, Robert Vencion and James Frank Jones.

After the swearing in of these Commissioners, Recorder Skelton opened the floor for nominations for Mayor.  Comm. White nominated Comm. Ray for Mayor.  Comm. Jones made the motion to cease nominations by proclamation, seconded by Comm. Creasy.  Roll call as follows:  Comm. Jones, yes, Comm. White, yes, Comm. Creasy, yes, Comm. Ray, yes and Comm. Vencion, yes.  Voted unanimous.

Recorder Skelton turned the meeting over to Mayor Ray.

Mayor Ray ask for nominations for Vice-Mayor.  After some minutes Mayor Ray nominated Comm. Creasy for Vice-Mayor, seconded by Comm. Vencion.  Roll call as follows:  Comm. Jones, yes, Comm. White, yes, Comm. Creasy, yes, Comm. Vencion, yes and Mayor Ray, yes.  Voted unanimous.

DEPARTMENT REPORTS: Gilbert stated his crew had been doing routing work.

Mike Thomasson stated improvements are being made on the Water Plant and that within the next two weeks the walls should go up.

Mike Thomasson also gave and update on the new highway on 64 West.

City Mgr. Lay gave the Commission an update on the Sportsplex.

City Mgr. Lay stated he had been contacted by Gilbert Industries concerning needing a place to store some cable, about 25 rolls for 3 months.  Some discussion was had about using the Tennessee River Building.  The discussion consist of liability, lease agreement and etc.  Some discussion was had about charging $2,000 for rent.

8A)  AUDIT PRESENTATION Mark Godwin, the City’s Auditor, gave a run-down on the 98-99 Financial Audit.  He explained everything looked good and he gave a run down of some areas that needed work.

City Mgr. Lay recommended to the Commission to hire Mark Godwin’s firm to do the 1999-2000 audit.

Comm Vencion made the motion to hire Williams, Jerrold and Godwin to do the City’s 1999-2000 audit, seconded by Comm. Jones, voted unanimous.

 8B)  FISCAL UPDATE City Mgr. Lay gave the Commission and update on this year’s financial monies as of January 2000. (expenses, revenues and depreciation)

 8C)  SIGN GRANT CONTRACT City Mgr. Lay stated he had received an application for a grant to replace signs within the City.  He stated the State will give a grant of $10,000.  He stated the State had already been down and got a list of signs and etc.

Comm. Vencion ask about the guardrails at the Sportsplex.  City Mgr. Lay stated noting has been done yet.

Comm. White made the motion to apply for the sign grant, seconded by Comm. Jones, voted unanimous.

8E)  REGIONAL WATER STUDY Comm. Vencion gave the Commission an update on the meeting with the Core of Engineers.  He stated the Core was willing to put up $100,000 for this study and the other $100,000 would have to be paid for by the Cities Involved with this study.  (Total study cost is $200,000)

City Mgr. Lay stated he had talked with Bill Baxter and he could possibly get the other $100,000 from TIPS money.

 8F)  SEWER REPAIR LETTER City Mgr. Lay gave the Commission a copy of a letter to be sent out to citizens that needed repairs made to their sewer service lines.

The consensus of the Commission was to go ahead and sent out the letter.

 8G)  PERSONNEL POLICY REVISION City Mgr. Lay stated the personnel policy hasn’t been updated since 1994 and some things needs to be updated.  He gave each Commissioner a copy to look over and bring back in 2 weeks.

 8H)  SPRINKLER SYSTEM This was tabled till further information can be obtained.

 OPEN ITEMS: City Mgr. Lay gave the Commission a copy of some proposals for the use of the ball fields at the Sportsplex.  Some discussions was had.

Vice-Mayor Creasy ask if Bob Haggards property was in the City.  The answer was yes.  Some discussion was had about needing a stop sign erected.

Comm. Vencion stated a log was laying on the gas line at the Park.  Also there were some limbs close to the road at Mr. Gray’s.

Mayor Ray stated there was a hole that had washed out at Ronnie Brewer’s that was very dangerous.

There being no further business to come before the Commission the motion was made by Comm. Vencion to adjourn, seconded by Comm. Jones.  Said meeting adjourned at 8:37 p.m.

VISITORS PRESENT: Mike Thomasson

MEMBERS PRESENT: