MINUTES OF THE REGULAR MEETING

CITY COMMISSION-CITY HALL

March 13, 2000

7:00 p.m.

Mayor Ray opened the meeting; City Mgr. Lay gave the invocation.

Comm. Jones made the motion to approve the minutes of the previous meeting as received, seconded by Vice-Mayor Creasy, voted unanimous.

DEPARTMENT REPORTS: Gilbert told the Commission that the Aubrey Melson line is finished and they would start making taps tomorrow.

City Mgr. Lay stated we had an application for a water connection for 135 Conner Road for Chris or Kelly Hill.  This was o.k. with the Commission.

City Mgr. Lay read a letter from the Cities Auditor about the question that was ask about the Park expenditure on the audit report at last meeting.  He also gave a break down on the expenses at the Sportsplex.

Comm. Vencion ask about the gates.  City Mgr. Lay stated he has part of them finished but not all.  He also stated that he would not make the final payment until this was finished.

Mike Thomasson stated the valves are in for the Water Plant.  He also stated Dean is drafting a letter to James Kelly on the Hurricane Creek problem.

5)     PERSONNEL POLICY This was tabled by motion of Comm. White and seconded by Comm. Jones.

6)     SPRIKLER SYSTEM City Mgr. Lay stated Joe had gotten another bid from someone else that was cheaper and it also had labor included.  This bid was from Jay Barker in Savannah.

6C)  MUTUAL AID GAS City Mgr. Lay stated the City needed a Mutual Aid Agreement for Natural Gas.  This was tabled till next meeting.

6D)  LIFE OF ALABAMA RESOLUTION City Mgr. Lay told the Commission that the City has a 457 plan that is City owned.  He stated the City needed to pass a resolution stating who the officers are because this hasn’t been done since 1995 and neither officer is on the Commission.  Comm. Jones and Comm. Vencion were nominated to serve as the officers.

Comm. Jones made the motion to pass this Resolution, seconded by Comm. Vencion, voted unanimous.

Terry Thompson, President of Dixie Youth came before the Commission and explained their income.  He and several of the other members explained that the concession stand was mostly how they made their money to operate on.

A lengthily discussion was had about concession stand, scheduling of ballfields and etc.

Dixie Youth to come back before the Commission in 2 weeks after they have had their board meeting.

OPEN ITEMS: Comm. Jones stated he has had several complaints with HCG workers throwing customers trashcans.

Comm. Jones stated something needs to be done with the pole on the square before it falls on someone.  City Mgr. Lay to talk with A.C. Culp again.

Comm. White stated he had talked with Mark Godwin, the City’s auditor and that he stated the City was in good financial shape.

Vice-Mayor Creasy stated he had complaints concerning the bathrooms at the City Park being closed.  City Mgr. Lay explained these were closed for the winter and had been winterized.

Vice-Mayor Creasy stated there was a lot of driftwood under the Park Bridge.

City Mgr. Lay told the Commission the over the weekend Fred’s water line had washed out and had to be replaced.

Comm. Vencion ask about the Mathis property across from City Hall.  City Mgr. Lay explained a letter had been sent to Larry Mathis and that he had 90 days to comply.

Comm. Vencion stated that when the City started planning for the paving this year to please take a look at Clifton Turnpike.

Comm. Vencion ask when the contract with Southeastern Green House was up.

Mayor Ray ask about the guardrails at Sportsplex.

There being no further business the motion was made by Comm. White to adjourn and seconded by Comm. Jones.  Said meeting adjourned at 8:50 p.m.

Meeting was reconvened.

City Mgr. Lay stated the Commission needs to approve the sign grant of $10,000.

Comm. Vencion made the motion to approve the sign grant, seconded by Comm. Jones, voted unanimous.

Comm. Jones made the motion to adjourn, seconded by Comm. White, voted unanimous.

VISITORS PRESENT:  Terry Thompson, Paul Warren, Jason Crews, Barry Crews, Susan Gallian, Karen Beckham

 MEMBERS PRESENT: